For worldschooling programs

The operations layer for worldschooling cohorts.

Retire the group chats, the shared docs, the unreadable spreadsheets. Run your programs on one calm tool that members actually want to open.

Join the pilot →See how it works
portal.tribetrak.com/cohorts/kamakura
tribetrak
Dashboard
Cohorts
Experiences
Members
Content
Flares
Settings
Active cohort
Kamakura Cohort · March
24
Families
6
Experiences
18
Days
Upcoming
Wed
Kita-Kamakura temple walk
6 signed up
Fri
Ceramics workshop · Kids
full
Sat
Beach cleanup + potluck
open
Booked
Ceramics · full
3 almost-booked
For programs

The ops layer for worldschooling cohorts.

Retire the group chats, the shared docs, the spreadsheets. One calm tool — portal + member app.

Join the pilot →See how it works
What it replaces

You’re running a program with seven tools that weren’t built for you.

Before TribeTrak
WhatsApp group
400 unread, real signal buried
Google Sheets
Out of date the moment you publish
Eventbrite / Tixr
Members hate signing up separately
Notion wiki
Nobody reads it
Airtable for members
You're the only one who can edit
Shared Maps list
Stale, untrusted, un-moderated
Discord
Wrong metaphor for families
With TribeTrak
tribetrak
Portal + member app, one cohort.
Cohort home — calendar, attendance, shared atlas
Experiences — publish, book, track RSVPs
Tips & Spots — curated, moderated, trusted
Flares — meetup coordination without group chats
Members — roster, arrivals, family profiles
Invite codes — scoped to each cohort
Analytics — who's engaged, who needs a nudge
01 · Experiences

Publish once. Track everything.

Create an experience in the portal. Members book from the app in one tap. Attendance, payments, roster, nudges — all on one page.

RSVP + payment collection in one flow
Almost-booked nudges to fill spots
Attendance tracking after the fact
Repeat experiences across cohorts
Experiences · Kamakura · March
4 this week
Kita-Kamakura temple walk
Wed · Mar 12 · 18/24 booked
open
Ceramics workshop · Kids
Fri · Mar 14 · 12/12 booked
full
Beach cleanup + potluck
Sat · Mar 15 · 9/30 booked
open
Night ramen tour
Mon · Mar 17 · not yet open
upcoming
¥ collected this month
¥ 48,000
01 · Experiences

Publish once. Track everything.

Create an experience in the portal. Members book from the app in one tap. Attendance, payments, roster, nudges — all on one page.

Content moderation
3 flagged
Tip
Yumi's bakery — closes at noon now
Flagged · stale info
Review
Spot
Engakuji temple gates
Approved · promoted to Essential
Review
Spot
Hostel on Yuigahama
Removed · watch-out
Review
Priority
Essential
Helpful
Curious
02 · Members + content

Curate the atlas. Trust compounds.

Every tip and spot runs through a light moderation flow. Flag, edit, promote to priority, or remove — without breaking a family’s trust in the platform.

Priority ladder: Essential → Helpful → Curious
Edit or remove with audit trail
Member roles: member · staff · admin
Invite codes scoped per cohort
02 · Moderation

Curate the atlas. Trust compounds.

Every tip runs through a light moderation flow. Promote to Essential, remove a watch-out, without breaking trust.

03 · Cohorts

One portal, every cohort. See the patterns.

Run Kamakura in March and Porto in April from the same account. See which experiences travel, which tips get saved, which families are re-upping.

Superadmin roll-up across all cohorts
Clone experiences between programs
Arrival-guide per destination
Staff-level permissions (moderator, ops, admin)
All cohorts · last 90 days
weekly-active ↗
Kamakura · March
24 families · 6 experiences
94%
Porto · April
18 families · 4 experiences
88%
Chiang Mai · May
22 families · 7 experiences
91%
Lisbon · June
26 families · 5 experiences
Weekly active members · across all programs
03 · Multi-cohort

One portal. See the patterns.

Run Kamakura in March and Porto in April. See which experiences travel, which families are re-upping.

Early access

We’re launching our first cohort in April 2026.

If you run a worldschooling program and want to pilot TribeTrak with your next cohort, let’s talk. Pilot slots are limited while we find the right fit.

Reach out to the team →
Or email support [at] tribetrak [dot] com directly